Introduction to Priority Matrix: How to prioritize tasks and emails

0.08s the goal for today is to help you get
3.00s the most out of patrix as quickly as
5.76s possible uh this introduction webinar is
8.32s intended to showcase the 20% of features
11.16s that will give you 80% of the benefit in
13.48s order to become more effective at
15.12s prioritization your task and emails my
18.20s name is high wind I'm co-founder of
20.20s affluence the company behind pmatrix
22.52s I've talked to thousands of customers
24.04s over the years I've seen almost every
25.96s single use case uh imaginable so I'm
29.20s here to answer questions that you may
32.76s have my goals um to help you understand
35.64s the basics of patrix that's most
38.32s important here um so then you can get
40.32s started with the software right away and
42.44s then to help you become more effective
43.88s and efficient at prioritizing your task
46.00s projects and emails there's no question
48.24s that uh every single one every single
50.32s person here today you know struggle in
52.48s some ways with having just too many
54.64s things on our plate and too many emails
56.72s that's coming in too many projects too
58.20s many responsibilities and possible to
1:0.64 actually bring all of that together um
1:2.96 and and use a platform like patrix to
1:5.20 help you become more efficient and more
1:6.72 effective at just getting the bigger
1:9.32 picture and hopefully you'll get some uh
1:12.16 vision of what success would be like
1:14.60 with party Matrix and then learn 20% of
1:17.32 the features that will give you 80% of
1:18.76 the benefits now when you use patrix
1:21.08 correctly it can cover every aspect of
1:24.12 project management task management and
1:26.24 so forth but at the end of the day the
1:28.28 most important thing for you to get out
1:29.76 of of today's webinar is how to get
1:32.00 started right away so then you feel
1:34.24 better around um understanding what it
1:36.96 is you need to work on and so hopefully
1:39.28 you'll get some good insight and
1:41.04 implement it right away lastly I want
1:43.76 you to share some tips and tricks uh
1:46.52 that I think is particularly effective
1:48.56 especially given whatever roles it is
1:50.68 that you
1:53.64 have so why do you even prioritize
1:56.12 there's three reasons customer come to
1:57.60 prod Matrix one to become better at
1:59.92 keeping track on the status of work
2:1.72 across many areas of responsibilities
2:4.04 the second is to create alignment across
2:5.88 team members so everyone knows what's
2:7.44 important and then thirdly to take back
2:9.52 controls of emails and meeting and one
2:12.04 of the things I want to bring up is what
2:13.52 happens when we don't prioritize because
2:15.92 um for many of you here today you know
2:17.96 you'll go and and you'll learn about the
2:20.20 stuff that we talk about in PR Matrix
2:22.28 afterwards you'll Implement some of
2:23.60 these things but then what happens when
2:25.44 you don't Implement you know the imagine
2:27.44 if you sign up for the software you
2:29.44 attend the webinar and then right after
2:31.48 this call is over you kind of just let
2:34.00 it be um and some of you will do that
2:36.88 and so there's no question so then my
2:38.84 question to those to those people is
2:41.92 what happens when you don't prioritize
2:44.04 is that you start losing sight on what's
2:46.08 important and you end up working on the
2:47.68 wrong things or you feel busy but you're
2:49.68 not meeting your goals or you're
2:51.40 completely overwhelmed by emails and
2:52.92 meetings and that last point I think uh
2:55.84 hits particularly close to home for many
2:58.08 many people because sometimes times
3:0.20 we're so busy and we're too busy to
3:3.96 prioritize um and it is absolutely
3:6.92 ironic that it's uh it's something that
3:9.36 happened to so many of us um the reality
3:11.76 is at the end of the day it's not about
3:13.60 the software and I'll be the first to
3:15.24 admit it you know using party Matrix I'm
3:17.84 sure there's a thousand other software
3:19.48 you've looked at or you've seen or other
3:21.28 people will use and what happens is it's
3:23.92 not about the software at all it's about
3:26.52 us committing ourselves to actually
3:28.36 prioritizing our task all party Matrix
3:31.04 does is make it a little bit easier to
3:34.04 focus on that prioritization aspect and
3:36.32 be a to communicate that to your team
3:39.80 members so party Matrix is a
3:42.40 comprehensive email priority and project
3:44.92 man management software all of those
3:47.48 bring together into one platform and it
3:49.52 helps at three different levels at the
3:51.16 individual level it helps you prioritize
3:53.88 your most important tasks in emails and
3:56.16 in my opinion that's the most important
3:58.08 thing about our software it is helping
4:0.64 the individual the you in all of this
4:3.20 because if you're able to be in control
4:5.56 of your work then everything else will
4:7.04 fall into place but what happens is that
4:9.52 if you use prod Matrix well as an
4:11.76 individual then you can actually share
4:14.16 your priorities and be able to
4:15.36 communicate to everybody else and help
4:17.44 the entire team stay aligned on key
4:20.16 projects and key tasks and then lastly
4:23.00 as the team uses PR Matrix more it helps
4:25.92 the organization create a single source
4:28.24 of Truth to become more more efficient
4:30.20 and effective and what I mean by single
4:32.24 source of Truth it means that there's
4:33.80 one place where everyone can go to and
4:36.36 take a look and see what the everyone's
4:38.44 priorities are that's it that's the goal
4:40.12 of patrix which is to create that
4:43.52 alignment and then we have a history of
4:46.56 all the changes um so that someone else
4:48.80 can take over the responsibilities
4:50.80 they've needed so hopefully you're
4:52.88 thinking about this with with respect to
4:55.28 PR Matrix that how it would help you and
4:58.44 then how it helps your team and how it
5:0.08 could help your
5:2.72 organization so promatrix what makes it
5:5.52 better um first it's the only Microsoft
5:8.08 365 security certified solution across
5:10.56 teams web and Outlook at the same time
5:13.36 we're deeply integrated to the Microsoft
5:15.04 ecosystem now you don't need uh to use
5:18.28 Office 365 to use prot Matrix because
5:20.52 we're completely independent but if you
5:22.68 do use the Microsoft ecosystem we're
5:24.68 probably the most integrated solution
5:26.92 for task and project management um and
5:29.04 not only that work with teams Outlook as
5:31.72 well as co-pilot which is actually being
5:33.84 announced uh this week by by Microsoft
5:37.08 um so what happens is you can use P
5:38.84 Matrix with Microsoft AI to bring it all
5:41.48 together as well so what I want to
5:43.36 mention there is that you know in some
5:45.96 ways using p Matrix is future proofing
5:48.96 your um ability to prioritize your tasks
5:51.52 as well helping your organization be a
5:52.92 little bit more
5:54.00 successful and then thirdly party Matrix
5:56.40 really focuses on prioritization hence
5:58.48 the name um so you know we're not task
6:0.72 management I don't want us I don't want
6:2.60 you to perceive the software as a way to
6:4.80 manage task instead look at pry matric
6:7.92 as a way to track what it is that you
6:10.92 need to work on given the whole um
6:14.88 spectrum of all the things you could
6:16.56 work on right and so when you start your
6:18.76 day and you look at promatrix you should
6:20.64 Buble to see these are the things that
6:22.56 are important and Urgent these are the
6:24.08 things where I need to spend my time and
6:25.96 these are the things that I should
6:27.56 deemphasize and put in the back burner
6:30.36 uh and then fourthly prod Matrix provide
6:32.52 some elements of what I call people
6:34.00 Centric collaboration so it's not just
6:36.08 about projects right if you use a lot of
6:37.84 project management software already or
6:39.40 task management software already you
6:41.16 know you're going through the checklist
6:42.68 and so that's not the point there's
6:44.28 there's um so much more to to how we
6:48.56 should manage our time than to go down
6:50.52 to checklist instead we should look at
6:53.12 you know what are the responsibilities
6:54.48 we have for these individuals for our
6:56.16 managers for direct reports um if you
6:58.72 just need a checklist honestly you can
7:0.44 use any software in fact most people
7:2.12 don't even need a piece of software you
7:3.60 have a bunch of sticky notes and you
7:4.84 that's good enough but if you're
7:7.40 challenged by having too much to do and
7:10.80 being able to understand and need to
7:12.84 understand where to put your resources
7:14.96 that's where part Matrix I think is more
7:16.52 effective and then lastly party Matrix
7:18.72 is available as a SAS solution but also
7:20.84 we have a hipa compliance solution for
7:22.76 healthcare and Life Sciences as well as
7:24.28 an Azure government Cloud solution uh
7:26.56 for state and local governments and of
7:28.44 course manage AZ private Azure
7:30.08 deployments for anybody um any
7:32.12 organization that have specific
7:35.32 needs the reason party Matrix is
7:37.60 effective in my opinion is that it it
7:39.36 just serves as the single place for
7:42.20 everyone can go to to know what needs to
7:43.92 be done and so you know what needs to be
7:45.68 do now what needs to be done later and
7:47.44 what needs to be
7:49.40 delegated so let's talk about the
7:51.92 philosophy behind patrix so there's a
7:54.24 famous quote attributed to former
7:55.76 President Eisenhower what is important
7:58.32 is seldom urgent and what is urgent is
8:0.92 seldom important now what I really like
8:3.72 about this quote is that it you know
8:6.12 makes you pause a little bit and think
8:8.36 about you know whatever it is that
8:10.24 you're working on right is it is it
8:12.56 urgent or is it important and and
8:15.16 sometimes it's that last email that
8:17.40 comes in that ends up being the first
8:19.36 email you respond to right that's the
8:21.48 last in first out mentality that a lot
8:24.60 of us um kind of work with because you
8:28.44 know whoever whoever pings you the most
8:31.56 get the attention um whoever sends you
8:33.64 the last email get the first response
8:36.56 and so instead what we really should
8:38.20 look at is always stepping back and say
8:40.20 wait a minute am I working on the most
8:42.12 important thing right now and so being
8:43.80 able to to push those emails those
8:46.80 urgent things aside and be conscious
8:49.60 about what it is that we're working on
8:51.52 how we're spending our time is the
8:53.12 single most important thing that we can
8:55.16 do so there's a powerful concept called
8:58.68 the iset how Matrix that is derived from
9:1.24 that quote in particular which is
9:4.04 categorizing your task into four
9:5.96 quadrants um so instead of actually
9:8.60 thinking about tasks from a list
9:10.80 standpoint you look at from the
9:12.40 dimensions of importance and urgency so
9:15.92 do this exercise you know after this
9:18.16 this call take out a piece of paper
9:20.16 start writing down the 15 20 things you
9:22.20 have to do and then start bucket
9:24.72 bucketization
9:29.36 urgent what are the things that's
9:30.44 important but not urgent what are the
9:32.16 things that's urgent but not important
9:33.76 and what's everything else right and one
9:36.44 thing you'll realize the difference
9:37.92 between your your checklist and your
9:40.88 Matrix is that if you were to actually
9:44.48 just start fresh and you look at this at
9:47.36 the start of your day you should be
9:49.32 focusing on the things that's in
9:50.64 Quadrant One the important and the
9:52.28 Urgent right instead of the things that
9:54.12 are Urgent and important and so being
9:56.00 able to see that consciously is really
9:58.40 really helpful
10:0.00 and the other thing you'll notice is
10:1.80 that it's actually quite hard to make
10:5.16 those decisions of prioritization um to
10:8.12 me honestly I think that's the hardest
10:10.16 part you know I have a thousand things I
10:12.04 want to do and uh and of course I have
10:14.48 limited time and resources to do them so
10:16.68 I'm always I always have to pick and
10:18.92 choose where to spend my time so I can
10:21.40 always just go down the rabbit hole and
10:23.08 work on something um but recognizing
10:25.44 that it's not important is so crucial in
10:28.16 how I think about my time allocation so
10:32.28 with that in mind what happens then is
10:35.52 that the Eisenhower Matrix simply is a
10:38.88 visualization of the tasks that you have
10:41.88 and you can think of the things that are
10:43.32 important and urgent as the do now
10:45.44 that's what you should be working on the
10:47.40 things that are important but not urgent
10:49.04 is are the things that in the plan
10:50.52 quadrant that means the are things you
10:51.92 should be thinking about and work on
10:53.72 next and then the things that are urgent
10:55.68 but not important perhaps you could
10:57.08 delegate to somebody else um or delegate
10:59.48 to an external party or something like
11:1.48 that and then lastly you should not have
11:3.72 a sing that's not important and not
11:6.16 urgent instead you could look at the
11:8.20 Quadrant 4 as your inbox this is where
11:11.12 you put down you know new ideas or new
11:14.68 things that you need to evaluate and you
11:16.24 don't know where it fits within the
11:17.52 bigger picture and so it starts there in
11:19.28 the bottom right so this is the a
11:21.48 Eisenhower Matrix and this is the
11:23.32 concept that's you'll see over and over
11:25.64 again when you use our software party
11:27.44 Matrix so when you use party Matrix
11:29.68 everything that you do fits Within These
11:32.32 the The Matrix format
11:36.96 here now I want to emphasize again that
11:41.00 the four quadrants iser Matrix create
11:43.08 alignment because it forces you to
11:44.96 prioritize from the beginning when you
11:47.20 do this particular exercise you're going
11:49.36 to realize how hard it is to actually
11:53.56 pick and choose from the list of all the
11:55.48 things that we can do but here's where
11:57.68 the magic happens when you've done your
12:0.60 party Matrix ask your co-workers to do
12:3.04 the exact same exercise and then sit
12:5.92 together and compare notes imagine if
12:8.60 you could see your manager's party
12:9.96 Matrix then your co-workers party Matrix
12:12.28 and your direct reports party Matrix or
12:14.24 your clients party Matrix right or your
12:16.96 spouse's party Matrix um just think of
12:19.04 from that perspective for a second which
12:20.52 is being able to compare notes and then
12:23.40 seeing what they consider to be
12:25.04 priorities compared to yours do you
12:27.16 think there will always be alignments
12:29.52 and what happens is if you see constant
12:32.12 alignment and you never disagree on
12:33.96 anything you don't need our software
12:35.68 honestly it means you've got everything
12:37.40 under control but I almost will
12:39.64 guarantee you that you will see some
12:42.32 misalignment and what happens is that
12:44.56 most of those time U those misalignments
12:47.20 are subtle right and we just ignore them
12:50.64 and so you can end up working so hard on
12:54.40 a task that no one cares about and then
12:57.72 vice versa you know if you're the
12:59.88 manager and and you have a series of
13:2.20 tasks that are important but your direct
13:4.28 report is going down some rabbit hole
13:6.24 working on things that don't have an
13:8.76 impact on the overall goals and that
13:11.56 happens all the time because we don't
13:13.80 have that communication and so success
13:16.32 from using per Matrix isn't about
13:18.60 finding what everyone agrees on that's
13:20.68 the easy part it's discovering
13:23.04 disagreement on what should be a
13:24.84 priority when it isn't so I want you to
13:27.12 keep that in the back of your mind as
13:28.56 you use Matrix the moment you have a
13:31.12 disagreement that means you're using per
13:33.12 Matrix
13:34.64 correctly so now I have a couple of tips
13:37.24 before I jump into the actual demo of
13:38.96 the product um because I want to share
13:40.92 this with you and hopefully you'll
13:43.52 remember this and you'll think about
13:45.28 this when I'm actually showing you the
13:47.44 product so these are the tips to
13:49.84 shortcut your success um and so one if
13:52.64 you're a manager make sure that you
13:55.16 create a project for your team and team
13:58.56 staff meeting meetings and screen share
14:0.68 during the meetings that's it if you do
14:3.04 that every single week or every two
14:5.00 weeks when you have your staff meeting
14:6.76 and you're just sharing the pry Matrix
14:8.32 on the screen everyone can look at it
14:10.56 and discuss the priority level and see
14:13.76 whether or not you are in agreement or
14:15.24 not if you do that I guarantee that you
14:17.68 will find some really really interesting
14:20.36 insight and not only that you can focus
14:22.88 your attention on the most important
14:25.28 task if you're managing multiple sites
14:28.44 um such as as let's just say if you're
14:31.64 overseeing multiple facilities and each
14:34.12 of those facilities have their own
14:36.44 series of task create a project for each
14:39.56 of those facilities and then invite the
14:41.96 manager for each of those facilities
14:43.92 into those projects so now when you log
14:47.12 into PR Matrix you'll see your list of
14:50.48 um facilities or sites or location or
14:52.84 initiatives and then within each of
14:54.80 those you can click click down and drill
14:57.88 through uh drill down on them and see
15:0.20 exactly what the priorities are for each
15:2.12 of those
15:3.56 location if you're implementing some
15:6.12 specific training program or initiative
15:8.80 then create a project and then turn that
15:10.80 into a template to follow those
15:12.96 guidelines so for example if you uh have
15:15.88 a 30 60 90day plan for all your managers
15:19.04 right that's a very very specific
15:20.92 request um or if you're in planning and
15:24.36 you need to do a lot of SWAT analysis so
15:27.68 it's strength weakness opport threats
15:29.76 right then what happens is you should
15:31.40 use a specific project for each of those
15:34.44 initiatives if you're a business owner
15:36.96 create a project for each of your
15:38.28 departments it's actually very very
15:39.68 straightforward what happens is that you
15:41.32 know business owners just have too many
15:42.76 things on their plate uh and so what you
15:45.56 start losing track of all of those
15:47.28 things and so you know if you just have
15:48.68 a notebook and you're just jotting
15:49.96 things down that takes it out of your
15:52.36 brain and puts on a piece of paper but
15:54.08 there is no sense and reason there's no
15:57.36 organization um and there's no no
16:0.40 ability to track changes over time so if
16:3.32 you're a business owner just create a
16:4.76 project for each of your departments
16:6.60 again have each of your you know person
16:8.92 responsible for that to be in those
16:11.28 departments have them update the
16:13.36 priorities so then at any point in time
16:16.08 you can go in and see what their
16:17.68 priorities are and then you can hone in
16:19.72 and say okay you know what I agree I
16:21.48 disagree and that's where you focus your
16:23.52 conversation because if you are just
16:25.76 waiting for meetings to actually be
16:27.72 align it's far too late you know if by
16:30.56 the time you catch up you realize you
16:32.52 know everyone's been working on the
16:33.76 wrong things and then lastly if you're
16:36.60 just an individual contributor what
16:39.08 happens is create a project for your
16:40.72 goals um actually one of the things
16:42.68 we're working on is the ability for you
16:44.72 to use party Matrix to help get
16:46.40 promotion uh so by the way if you're
16:48.68 interested in this last aspect of it I
16:50.36 want to hear from you because we're
16:51.40 actually thinking about this on how we
16:53.40 can help you specifically get those
16:55.52 promotions by using your party Matrix
16:57.80 and leveraging it uh for meeting your
17:2.84 goals okay I do want to mention that the
17:5.16 webinar including this one will uh will
17:7.56 be uploaded and recorded um and have on
17:11.40 it's on our website at affluence
17:13.16 webinars we also have many many other
17:16.24 recordings including email management
17:18.60 masterclass around using templates and
17:21.24 then also around uh Team Management and
17:23.68 so forth so if you're interested in any
17:25.76 the other webinars make sure you check
17:27.12 out our website there with that I'm
17:29.60 going to go ahead and jump into the
17:31.16 presentation I'm sorry the demo here and
17:33.48 show you the product and see how we can
17:35.24 put this into
17:37.64 practice so here I have my party Matrix
17:40.40 open um as you can see this is the web
17:42.84 app so what that means is I can access
17:44.92 this from any computer I can be on my
17:46.88 Mac my windows um on my phone it doesn't
17:49.76 matter all I have to do is go to
17:51.08 affluence.com PM or prym matrix.com and
17:55.08 when I do H uh open this the structure
17:58.00 of pry Matrix is is very very
17:59.52 straightforward right in the middle is
18:1.44 the four quadrants front and center
18:3.68 every single time right so there's no
18:5.72 question around that when you use pry
18:7.20 Matrix you know we just put that four
18:9.72 quadrants in front of you for every
18:11.08 single one of your projects so then you
18:13.44 we make it so it's very visual for you
18:15.12 to see what it is you need to work on on
18:18.12 the left hand side is your list of
18:19.76 projects um as I mentioned your list of
18:22.52 projects depends on your use case if
18:25.88 you're an individual contributor your
18:28.24 project should should be your personal
18:29.80 priorities your goals for the quarters
18:32.00 your goals for the year um maybe some of
18:34.20 the other stuff that you're working on
18:36.24 specific projects that you're
18:37.56 responsible for those are your projects
18:39.88 if you're a manager you might have a lot
18:41.92 of different projects but one of them
18:43.24 might be a team priorities project but
18:45.44 you might also have one project for each
18:47.68 of the co-workers that you work with
18:49.56 right and then again if you are a site
18:52.28 manager you might you and you have 10
18:54.60 different sites that you look after you
18:56.32 might have 10 projects one for each of
18:58.20 those sites and then you might have an
18:59.56 overall project for some key initiatives
19:1.68 and goals that you work on so in my work
19:4.56 account I have like 300 plus projects
19:7.80 and so party Matrix is able to help me
19:9.52 manage all of those things and still
19:11.64 give me valuable insight and be able to
19:13.96 help me prioritize no matter the number
19:16.04 of project that you work with so don't
19:18.52 be scared to create more projects so now
19:21.56 front and center is the four quadrants
19:23.64 and so now let's just say if I have
19:25.56 something I want to do obviously I want
19:27.68 to follow up with webinar
19:30.44 participants okay so that's something I
19:32.44 have to do one of the things I can do in
19:34.20 party Matrix is actually I can just um
19:36.80 say due tomorrow at 2 pm and our system
19:40.68 will use the natural language to turn
19:42.56 that into a due date for me
19:43.76 automatically it's just a really small
19:45.80 thing but it saves me time uh and so now
19:48.60 when that task is created the right hand
19:50.60 side is replaced by What's called the
19:52.48 item details with the item details I
19:54.92 have the item name what the project it
19:57.28 belongs and then below that I have the
19:59.68 owner which is me right now when I
20:1.48 create the task and then the due date is
20:3.68 set for me based on that natural
20:5.28 language and so it uses your local time
20:7.76 to set that due date there's a couple of
20:10.48 other things though I can add to my item
20:12.32 details for example I can start the task
20:15.28 which means that this is something
20:16.76 that's very important and so when I
20:18.16 start a task I'll get a special report
20:20.20 on it as needed I can click on add icon
20:22.96 and choose an icon that might be
20:24.80 representative of whatever um item that
20:27.80 I have this is optional but it depends
20:30.48 on your use case for example if you are
20:33.40 in you know a specific space where you
20:36.88 need to track the status of tasks very
20:39.52 very precisely then you might want to
20:41.44 choose these colors as a way to easily
20:43.68 show that something is is behind
20:45.92 schedule or on schedule Etc if I need to
20:49.20 assign the task to another person I
20:51.28 simply click on the Avatar here and
20:52.92 assign to another person and so as you
20:54.88 can see the other person is replaced the
20:57.76 their Avatar places mine and now they're
21:0.28 the owner for the task and I'm a
21:1.68 follower a follower means that I will
21:4.04 get updates if this task gets updated
21:6.36 right so for example if the task is
21:8.60 completed or if the person has a
21:10.56 follow-up questions or conversations
21:13.24 around the task then I'll get a
21:15.04 notification for it um in my opinion two
21:19.00 of the most important features in PR
21:20.64 Matrix is the due dates and reminders
21:22.96 and let me explain
21:24.52 why if we talk about importance and
21:27.16 urgency
21:28.68 then we really talk about how we spend
21:31.04 our time and if that's the case then we
21:32.92 need due dates and we need reminders and
21:35.88 so the reason why you want to make sure
21:37.84 you set a due dates is if we don't set a
21:39.64 due date then our brain will start
21:41.92 forgetting about it and so if you think
21:43.76 about you know all the things you have
21:45.12 to do um one of the one of the things I
21:47.64 like to to pick on is goal setting um
21:50.96 especially for you know goals for um the
21:53.84 new year for example so now it's May and
21:56.36 I almost guarantee everybody's gotten
21:59.08 their their um you know goal that they
22:1.36 set for the beginning of the year right
22:2.88 their personal goals the reason is we
22:5.36 set the goal at that point in time but
22:7.84 then we don't have clear dates and
22:9.96 deadlines and reminders that we should
22:12.68 work on it and the same thing happens to
22:15.04 every single important Tas that that we
22:17.20 have because we have many other things
22:19.28 that's competing for our attention so in
22:22.28 my opinion when if you want to use PR
22:24.32 Matrix
22:25.52 effectively yes you use the quadrants as
22:27.84 a way to specif spe ify priority but use
22:30.04 the due dates to specify urgency so I
22:34.24 always set a due date for my most
22:36.36 important task and then after that I'll
22:38.28 set a recurring reminders so for example
22:40.80 I would say remind me daily so now on a
22:45.24 daily basis I'll get a reminder for this
22:48.04 task when I need to follow up with a
22:50.00 customer for example I will always do do
22:53.12 in one month remind me monthly the
22:56.48 difference between reminders and due
22:58.00 dates is following due dates will come
23:0.24 and go right so it'll it'll you know you
23:3.36 have a particular due dates that due
23:4.84 date will come and then hopefully you
23:6.56 get the task done but if you don't then
23:8.32 the due date passes and now it's part of
23:10.16 history and that's when we forget things
23:12.60 and so by setting a reminder it helps us
23:16.16 um first of all make sure that we work
23:18.08 on that task prior to the due dates but
23:20.56 then also if we don't get that task done
23:23.88 party Matrix will constantly remind us
23:26.20 until we Market us done so um it's a way
23:30.20 to trick our brain to overcome this
23:33.28 desire to work on the urgent things so
23:36.76 remember how I talked about the urgent
23:38.16 things that last thing first out right
23:40.20 so what happens is by setting these
23:41.88 recurring reminders it'll constantly pop
23:44.48 back up to your top of your list and in
23:46.96 doing so it forces you to think about it
23:50.16 and either mark the task is done or
23:51.92 change the do dates um or rep prioritize
23:54.60 it as
23:55.76 needed now below that you have the chat
23:58.04 section you saw how I actually created a
24:0.28 comment right here I can actually have a
24:1.80 whole conversation with my coworker the
24:4.48 purpose of the chat section is to have
24:6.60 the conversation be within context it is
24:9.36 so important that you have it within
24:10.80 context let me give you an example let's
24:13.12 just say if you use Microsoft teams and
24:15.12 you're chatting with your co-workers
24:16.96 around multiple things it's great
24:19.92 because you're having this really fluid
24:21.32 conversation the only problem is 3
24:23.88 months from now when you look back and
24:26.00 you're trying to figure out hey what was
24:28.00 it that we talked about what is it that
24:29.44 we decided on you know who's supposed to
24:31.48 do this and all that that's the problem
24:34.12 right when your conversation is fluid
24:36.20 and does not fit within the right
24:38.00 context then you don't have a good
24:39.92 record of all those changes so the chat
24:42.68 section within patrix is intended to be
24:45.44 a conversation within the context of
24:47.32 that task what's nice about that is that
24:49.92 6 months from now a year from now three
24:52.04 years from now someone can go and take a
24:54.52 look at that chat and still understand
24:56.76 exactly what was talked about who said
24:59.56 what and the due dates set and the
25:1.44 changes that were made so it is valuable
25:4.16 as a recordkeeping tool but it's also as
25:6.76 a way to make sure that everyone can
25:8.56 stay focused on that specific task the
25:12.32 note section is where you can add
25:14.16 additional metadata around the task um
25:16.84 and you can also create subtasks so for
25:18.80 example you know follow up with webinar
25:20.72 participants I might have to do a couple
25:22.20 things for it but if you think about the
25:24.20 context of your own priorities you know
25:26.12 think about some of the top things you
25:27.44 have to do you you might have you know a
25:29.24 few subtasks here there that is part of
25:32.12 the um the requirement for you to
25:35.00 fulfill this particular task that you
25:36.72 have and so if you have three subtasks
25:38.96 then you mark one is done then the
25:40.56 progress in PR Matrix will update to 33%
25:43.16 for example the other thing we have
25:45.20 though is something called fill with AI
25:47.56 when you click on fill with AI our
25:49.64 system will go and actually take the
25:52.64 task that you have and come up with some
25:55.36 details and plan for that particular
25:57.80 task in this particular case it just
25:59.72 gives me some information but in other
26:2.12 cases pry Matrix will actually generate
26:4.08 subtasks for me too so if you're someone
26:6.76 that needs to assign task to a lot of
26:8.76 other people all you have to do is type
26:10.84 in a very simple task name and then
26:13.20 click on the uh fill with AI and our
26:15.44 system will create the subtask necessary
26:17.48 to fulfill that and then you can edit it
26:19.32 as
26:20.20 needed finally in the resources section
26:23.00 that's where you can upload files
26:24.52 documents links emails related to this
26:27.44 task again it boils down to the right
26:29.44 context right so if you are um you have
26:32.12 a task around following up with a client
26:35.16 then you can use the resource section to
26:36.84 attach documents or po or uh quotes Etc
26:41.68 relevant to that particular client not
26:44.52 only that you can use our email
26:46.28 integration to actually convert any
26:48.88 client's email into task or attach an
26:52.08 email to an existing task what that
26:54.32 means is you have one central place to
26:56.24 track all of this information
26:58.72 so let me give you an example let's just
27:0.64 say again if you're um uh someone who's
27:5.04 managing multiple sites within those
27:7.20 multiple sites they have a series of
27:9.16 tasks within each of those tasks you
27:11.20 might have um different people
27:13.32 responsible for it but you might also
27:15.88 need to attach like screenshot let's say
27:17.92 you have an issue on the ground floor at
27:21.24 a particular location then someone can
27:23.64 actually go and create a task and snap a
27:26.12 picture on their phone and that gets
27:28.16 synced up into the resources section
27:30.32 then you can take that and assign it to
27:31.96 somebody else and now you have one
27:33.56 central place to ensure that people are
27:35.28 actually getting their things done and
27:37.04 if they don't get it done the task
27:38.88 remains open and the moment the task
27:40.92 gets finished then promatrix will update
27:43.24 this and say that this task was finished
27:45.04 within 14 hours and 30 minutes right and
27:47.84 so it's a way to ensure that everyone
27:49.92 stays accountable uh and the best way to
27:52.64 do that is to make sure that you set
27:54.96 those due dates make sure that you
27:56.76 actually assign it to the pro people and
27:59.16 assign it to the the right
28:1.44 quadrants that's the item details so now
28:4.36 let's talk about how do we create
28:5.80 different types of projects um since we
28:8.24 say how you should have projects for
28:9.68 each of your initiative and so forth the
28:11.44 way it works is you click on this
28:12.96 project and then um you choose create
28:16.08 project here and when you go to create
28:18.12 project you have several different
28:19.52 options the first is a blank project
28:22.16 that's very very straightforward when
28:23.48 you create a blank project it just
28:25.28 creates an empty Matrix with nothing in
28:27.32 it
28:28.88 the second is the ability to use what's
28:30.56 called public templates so in public
28:32.72 templates these are various templates
28:34.56 that we've created um over the years and
28:37.24 it's just a way for you to use some of
28:39.64 the things that we've seen to be useful
28:41.76 for example 30 60 90day plan right or
28:45.32 the um weekly status report templates or
28:48.08 our smart goals template and so what it
28:50.56 does is it actually changes the quadrant
28:52.88 names to reflect different ways of using
28:56.08 PR Matrix
28:58.16 as you use part Matrix more you're going
28:59.84 to find that you're not going to have
29:1.08 just five projects you're going to have
29:2.40 50 and so what that means is that prod
29:4.84 Matrix is flexible enough to let you go
29:7.64 and and track all sorts of other work
29:10.24 that you might have as a one central
29:12.48 place to have all of your priorities and
29:15.12 so that's public templates but you can
29:17.76 also create your own templates so what
29:20.28 happens is imagine if you have a very
29:23.28 specific employee or client onboarding
29:26.48 process what you can do in PR Matrix is
29:29.16 create a PR Matrix create all those
29:31.64 tasks set all those due dates save that
29:34.20 as a template and then when you create a
29:36.56 new you have a new employee or a new
29:38.92 client instead of actually creating all
29:41.20 of that over and over again you just
29:42.80 choose from the template party Matrix
29:44.88 will replicate all of those tasks for
29:46.92 you and automatically set all those due
29:49.12 dates for you from a specific uh day
29:52.20 that you choose so what that means is on
29:54.48 day one your employee needs to do this
29:56.88 on day five your employe needs to do
29:58.68 this and on day 30 they need to do this
30:1.16 and so PR Matrix help you save so much
30:4.16 time and effort um tracking all of those
30:7.08 priorities and ensuring that everyone
30:8.84 knows exactly what they need to do so as
30:11.64 you use pry Matrix more check out this
30:13.64 template section when you use that um I
30:16.76 think you'll find how you can save a lot
30:18.88 of effort and then lastly we have what's
30:21.20 called create with AI uh again one of
30:23.68 the things we want to do is we want to
30:25.84 help save you time right and so here you
30:28.92 might want to type in a goal so let's
30:30.64 just say if you're in operations you
30:33.24 might want to improve your operation
30:34.80 efficiency by 20% or let's say if you're
30:37.64 in sales you want to uh brainstorm some
30:40.32 ways to reach out to more customer and
30:43.40 or if you're a small business owner
30:45.96 maybe you want to figure out what are
30:47.36 some ways that you can improve your
30:49.04 process uh Etc so you just type in your
30:51.52 goal here click next and party Matrix
30:54.16 will actually generate a matrix along
30:56.84 with a series of tasks for you and so
30:59.00 this is something that I recommend that
31:0.44 you guys try right after this call it's
31:2.96 one of those things where we're
31:4.68 constantly improving and then most
31:7.24 importantly we want to make it work for
31:9.24 you in particular and so if you're able
31:11.76 to become more efficient and more
31:12.96 effective with some of these
31:14.24 capabilities then it's worth it uh worth
31:16.64 a shot right and if I choose a blank
31:19.48 project you can see how I can choose my
31:21.24 project name I can choose what um the
31:24.32 naming convention right again swad
31:26.24 analysis or basic as an IR Matrix
31:28.48 and then I can choose a color the idea
31:30.56 with color is to make it visual it
31:32.64 doesn't actually impact anything in
31:34.80 particular but when you look at your
31:36.48 list of matrices then you can see you
31:38.68 know maybe all the blue ones are related
31:40.56 to marketing all the yellow ones are
31:42.92 related to engineering Etc so it's just
31:44.72 a way to help us see some visual
31:48.40 cues okay let's go back to my list of
31:51.40 project here um I want to choose a
31:53.52 project that actually has a little bit
31:55.44 more detail so for example let's see
31:58.24 here um I'm going to go and choose this
32:1.96 project and so as you can see I'm
32:3.56 actually choosing another project here
32:5.24 with a little bit more task inside prod
32:7.52 Matrix when I select a project on the
32:9.76 right hand side I have the project
32:11.40 details so the project details allows me
32:13.60 to change the project I can star a
32:15.76 project when I star a project it pops to
32:18.04 the top of my list here it makes it
32:19.56 easier for me to jump to that project
32:21.80 then I can invite the appropriate team
32:23.28 members so if you're a manager you want
32:26.08 to create a team priority project then
32:28.88 invite your team members to it so they
32:30.56 can have that full visibility then when
32:32.80 you're in that team meeting just project
32:34.80 this onto the big screen you have your
32:36.92 conversation if you need to update your
32:39.12 priorities go ahead and update the
32:40.84 priorities add new items as needed when
32:43.44 everyone go back everyone goes back to
32:45.52 their desk they can open up their PR
32:47.72 Matrix open up the project and see
32:50.00 exactly what everyone else has been
32:52.28 looking at and be exactly aligned and
32:54.80 that's the goal right you don't have to
32:56.80 have a meeting to to have alignment you
32:58.92 can just open up her Matrix and look at
33:0.84 the project and I think that is a very
33:3.36 valuable thing to do um be able to be on
33:6.04 top of things
33:7.88 asynchronously in fewer
33:10.28 meetings um below that you can actually
33:12.40 change the name of the quadrant so
33:13.92 everything is actually customizable so
33:15.84 despite us emphasizing around the
33:17.56 Eisenhower M Matrix the do now do later
33:20.40 in reality you can actually adapt party
33:23.08 Matrix to your specific needs um some
33:26.00 people actually don't like the delegate
33:27.84 quadrant for example because you know
33:29.76 maybe they don't delegate so instead
33:31.28 they change it to resources and so
33:33.40 that's where you can upload documents or
33:35.20 files or um anything else that's
33:37.64 relevant and then down here in Quadrant
33:40.12 4 obviously you can use as inbox but you
33:42.76 can also change it to whatever else
33:44.24 that's that you need and then if you
33:46.00 click on each of these quadrants you can
33:47.44 change the color as
33:49.16 well and earlier I mentioned how you can
33:51.52 create templates this is something that
33:53.32 I you know you can explore on your own
33:55.00 later but if you click on the top right
33:57.00 here you'll get a lot of other choices
33:59.64 on how you can um update your project so
34:2.52 for example you can save it as template
34:4.96 but you can also export a CSV import
34:7.28 from CSV or share the project in readon
34:11.72 mode now the quadrant is front and
34:14.40 center but in
34:15.84 reality at the end of the day it's just
34:18.36 data that's visualized in a specific way
34:21.08 right so what that means is that you can
34:22.72 actually look at your party Matrix in
34:25.16 other views for example the list View is
34:28.00 a way for you to see all your tasks but
34:29.72 you can go in here and sort them by due
34:32.32 dates or by modified or by um icons so
34:36.96 if you have a lot of tasks then
34:39.72 sometimes you actually want to filter
34:41.32 that task and actually see it in a list
34:43.00 form so then you can print it or export
34:45.40 it as needed one of the things that I
34:47.80 like the list view for is a way for me
34:49.80 to see tasks that are overdue uh and so
34:52.56 because I can sort it I can more quickly
34:54.64 jump to those tasks rep prioritize or
34:57.12 change to date as needed and then
34:59.28 there's the calendar view and so the
35:0.84 calendar view takes tasks that that have
35:2.64 due dates and show them on a calendar
35:4.76 and you can click on each task and
35:6.32 modify them or drag and drop them as
35:8.72 needed and then you have the Gant chart
35:10.88 view which takes the task and look at
35:13.08 the dependencies that you may have
35:14.60 created in the resources section and
35:16.80 allowing you to build a Gant chart that
35:18.36 you can you know print or put in your
35:20.84 report to your executive team and then
35:24.00 lastly there's the report section too
35:26.52 where the report section takes the
35:28.28 information that you have for this
35:29.92 particular project and generate a report
35:32.24 for you especially you know if if you're
35:34.64 a manager and you're spending a lot of
35:36.12 time just wondering hey are we working
35:38.64 on the right things um what are the uh
35:41.24 trajectory of the work that we have all
35:43.32 of that is available but here's the
35:45.56 thing I want to mention you didn't need
35:47.60 any of those other views in reality you
35:50.08 know where you should start today is
35:52.28 just the four quadrants use the quadrant
35:54.84 as a way to prioritize your task use the
35:57.80 due dates and the reminders um assign it
36:0.52 to the appropriate people and that's
36:2.04 pretty much it all the other views and
36:4.92 all the other reports and so forth It's
36:8.12 always there when you need it but it is
36:10.96 not a requirement to use patrix so in my
36:14.08 opinion one of the things I always want
36:15.68 to emphasize to customers is that focus
36:18.64 on the most high impact uh features and
36:22.24 those are the ones that I just mentioned
36:23.76 the you know using the quadrants to
36:26.04 prioritize setting the due date
36:28.24 um and then assign it to the appropriate
36:30.08 people let's switch here a little bit
36:32.08 and talk about email management so if
36:34.16 you use Outlook our email integration is
36:37.56 is awesome so let me show you how it
36:39.08 works what happens is let's just say
36:40.92 you're an Outlook and you get a customer
36:42.88 email and let's say you need to assign
36:45.08 to somebody or let's say it's a very
36:46.52 important email and you need to respond
36:48.36 to it but you can't respond to it at
36:50.00 this moment so you want to make sure
36:51.92 that you track it though what do you do
36:54.76 today um likely you probably just Flagg
36:57.36 that email and then leave it as unread
36:59.76 right um I'm sure you do this I still do
37:1.80 it sometimes the only problem with that
37:4.92 approach is if you have five unread
37:7.24 emails and five flag emails that's okay
37:9.44 but what happens if you have 50 flag
37:10.84 emails or 50 unread emails then guess
37:13.48 what you're back to that urgent um the
37:17.80 the last email that comes in is the
37:19.48 first email you respond to so then when
37:21.40 you start your day that that very very
37:23.56 important email starts falling further
37:25.68 and further down the list and now
37:27.52 suddenly you're not never going to get
37:29.56 to it and then two weeks later you you
37:31.60 realize that oh wait a minute I never
37:33.00 respond to that email so the way it
37:34.96 works with part Matrix is the following
37:36.76 you can actually open your outlook you
37:38.64 can go to apps here and then click on at
37:41.08 apps and search for party Matrix turn
37:43.28 email into task that's our Integrations
37:46.20 for Outlook in particular and when I
37:48.20 click on that option um I have two
37:50.20 choices I have the ability to open prot
37:51.96 Matrix or prioritize email so I'll go
37:54.00 ahead and click prioritize
37:55.88 email what this allows me to do is take
37:59.04 that email create a task directly from
38:1.92 it I can actually choose what quadrant
38:4.32 it goes in okay so for example let's
38:6.96 just say my goals are 2024 and then I
38:9.48 can choose what um the the quadrant
38:11.92 quadrant 1 two three and four and then
38:14.04 not only that I can assign it to a
38:15.72 person directly from here and set a due
38:17.92 dates so imagine if you just receive a
38:20.96 very important email you want to make
38:22.80 sure that you don't drop this email
38:25.32 right instead of just forwarding the
38:26.96 email instead of just flagging the email
38:29.28 you actually organize it into the
38:32.16 appropriate Place immediately at that
38:34.60 point in time um and then send it that
38:36.76 due date and now you'll get a reminder
38:38.40 from P Matrix that you got to answer
38:41.24 this this particular email so now if I
38:42.96 click capture email you can see that the
38:45.40 right hand side here looks just like the
38:47.44 my item details that you saw in the web
38:49.60 application down here in the comments I
38:51.76 can say remind everyone weekly right and
38:55.44 now I've just set a weekly reminder to
38:57.60 make sure that I don't drop this email
38:59.80 so there's no other service that allows
39:2.48 you to do something like this um and
39:5.32 then not only that what you can do is
39:7.76 you can take an email and attach it to
39:9.96 an existing task again this is a unique
39:12.32 prot Matrix feature I haven't seen
39:13.64 anywhere else honestly what happens is
39:15.96 if you have multiple emails from a
39:17.76 customer and you need to have it
39:19.52 Consolidated in one central place you
39:21.52 can open prot Matrix search for the item
39:23.80 name and then just click attach so what
39:27.00 that does it it takes an email and
39:28.68 attach it to an exist existing task and
39:31.24 now within that task you might have
39:32.80 everything from purchase order
39:35.04 agreements documents PowerPoints emails
39:38.84 all one central place um and when
39:41.16 someone else takes over that task they
39:43.04 have full visibility on what it is that
39:45.40 they need to do and there's full context
39:47.76 so the worst thing you could do is
39:50.24 forward that email to another person and
39:53.12 then 6 months from now there's no record
39:56.08 of any of this that person May no longer
39:58.20 be at your company um or someone else
40:0.76 needs to take over and they don't have
40:2.24 the full context of the email because
40:4.08 there's all these other conversation and
40:5.56 it's impossible to keep track and so by
40:7.76 using p Matrix you actually have it in
40:10.12 one sensible place um and it's just a
40:12.84 lot more powerful and easier to keep
40:15.64 track of all of that so that's how our
40:17.76 email integration works one of the neat
40:19.96 thing about patrix is that every single
40:22.36 person all of you actually have um a
40:25.64 unique inbox address so let me show you
40:28.20 how that works so here if I go to inbox
40:31.16 what I can do is I can actually copy my
40:33.08 inbox address and I save this inbox
40:36.48 address on my phone as a contact and I S
40:39.00 I call it promatrix inbox so then I call
40:41.92 it inbox promatrix actually what happens
40:44.52 is that when I'm on the road um and I
40:46.88 get an email that's important right and
40:49.28 I'm on Apple mail so I don't have to
40:50.88 Outlook extension I can actually just
40:53.24 forward it into protom Matrix and so
40:55.76 what happens is instead of actually
40:57.36 using the integration here so now
40:58.80 imagine if you're on the phone you can
41:0.60 actually forward it to pry Matrix so I
41:2.92 click forward right and I do inbox per
41:6.52 Matrix um and then I have the whole
41:9.64 content of the email but now in the body
41:11.92 of the email I can do the following I
41:13.44 can say do tomorrow remind me daily so
41:17.88 now I can turn an email into a task inod
41:20.44 Matrix and use the command system
41:23.16 directly from the email that I forward
41:25.20 in fact I could even do aign to and then
41:27.96 I can type the person's email um my
41:30.20 coworker email and now it assigns a task
41:32.24 to them set the due dates and remind
41:34.20 them daily it is super powerful you can
41:36.44 build rules around this so if you're
41:38.48 extremely sophisticated uh you can
41:40.72 actually build rules so then all you
41:42.36 know specific customers emails will go
41:44.52 into specific projects automatically so
41:46.88 prot Matrix lets you do all of those
41:49.52 things now the last thing I want to
41:51.60 mention um is actually Microsoft teams
41:53.72 integration so if you use Microsoft
41:55.44 teams you can certainly install party
41:57.44 Matrix for teams once you do right click
41:59.64 on here and pin it if you click on teams
42:1.84 you can see how everything looks exactly
42:4.28 the same as your web application there's
42:7.04 just a couple of minor changes which is
42:8.84 up here uh you know where the project is
42:11.24 or the menu is and then you still have
42:13.16 the home view this is where you'll get
42:15.52 alerts and notifications of the
42:17.24 important changes that you have so if
42:19.28 you're using p Matrix personally then
42:21.68 the alert section is where you get those
42:23.28 reminders and due dates but if you use P
42:25.56 Matrix with the team this is where you
42:27.48 get notifications when you're assigned a
42:29.48 task or someone updates a task and then
42:33.00 afterwards um you also have uh you're
42:35.68 able to go to other views such as the
42:37.44 agenda where you can actually see all
42:39.08 the tasks that's coming up and then you
42:40.84 can go to click on my items which is way
42:43.20 for you to see all the tasks you have
42:45.04 across your entire PR Matrix so if you
42:48.44 have one project you can that's easy to
42:50.60 manage right but if you have 10 projects
42:53.00 my item is a place where you can go and
42:54.76 see all the tasks that you have across
42:57.28 all of your projects in one central
42:59.96 place one last thing I want to show you
43:2.28 inside teams that's really useful is the
43:5.08 ability to use the one-on-one view so if
43:8.12 you go to a coworker and select that
43:11.12 person you can have this one-on-one View
43:13.36 and what it does it shows all the tasks
43:15.92 you have in common with that person
43:17.72 across your entire pry Matrix so imagine
43:20.36 if you're uh a manager and you have a
43:22.52 couple of uh direct reports you can go
43:24.84 to this view here see all the tasks that
43:27.40 they have across all the different
43:29.24 projects and then you can actually
43:31.04 create share task directly from here so
43:33.76 when you have that one-on-one
43:35.16 conversation or one-on-one meeting you
43:37.20 can hone in and talk about the specific
43:40.16 tasks or action items that's overdue
43:42.56 without having to go to part Matrix
43:44.52 without having to click down every
43:47.00 single project right this will save you
43:48.96 a lot of time and make your one-on-one
43:50.64 meetings a lot more
43:52.80 effective okay with that I'm going to
43:55.20 pause and I'm going to go back to my
43:56.76 present ation and wrap things up um I do
43:59.44 want to mention that P Matrix actually
44:2.20 integrates with so many other things as
44:4.08 well so for example if you um use
44:7.84 Microsoft Edge you can actually install
44:9.92 P Matrix for Edge we also have P Matrix
44:12.04 for Chrome we also have what's called
44:14.44 connectors which means allowing you to
44:16.56 pull in planner to-do um and so forth
44:20.44 and then also we have Integrations with
44:23.80 uh Gmail but then here this is we have
44:26.76 um help pages that explains the various
44:30.00 commands that you can
44:31.56 use okay I'm going to jump back to my
44:35.52 presentation so now it's up on it's up
44:37.72 to you um you know it's on you to one
44:40.64 sign up for PR Matrix if you haven't
44:42.28 already use our apps and teams and
44:44.32 Outlook if applicable create at least
44:47.44 three projects personal priorities share
44:49.48 team priorities key initiative invite
44:51.72 the team members wherever appropriate
44:53.64 and Pitch to them why it's important to
44:55.28 focus on high impact task I think the
44:57.60 easiest thing that we can do that you
44:59.60 can do is to create those shared
45:2.76 priority list so then when you're in
45:5.48 meetings or when you having a
45:6.64 conversation you have something tangible
45:9.48 to talk about um when you create items
45:12.32 make sure you set due dates make sure
45:14.40 you set those reminders um I want to
45:16.88 emphasize that over and over again and
45:19.12 you know put them in the appropriate
45:20.44 quadrants and then when you are finished
45:22.40 with those tasks Mark those tasks as
45:23.92 done and then lastly ruthlessly
45:26.36 prioritize
45:27.60 uh that's just a personal thing that you
45:29.60 know I recommend it doesn't matter what
45:31.80 software you use whether you use
45:33.04 promatrix or anything else if you don't
45:35.24 prioritize your time someone else will
45:37.32 so when you use patrix it forces you to
45:40.04 do that prioritization forces you to
45:42.24 make that hard decision upfront so take
45:45.36 advantage of that and make sure that
45:46.96 your pmatrix is always
45:49.64 updated couple of advice at the start
45:52.76 you can use promatrix to track higher
45:54.96 impact task um so for example exle you
45:57.60 know you might not want to use part
45:58.84 Matrix at the beginning to track simple
46:1.88 to-do list right there's there's many
46:3.76 other ways to do that instead only track
46:6.04 the things where you can make a
46:7.36 conscious decision on deciding the
46:10.16 priority
46:11.20 level party Matrix is a communication
46:13.80 tool and and I want to emphasize that
46:16.24 again and again it's a way for everyone
46:18.36 to have alignment um and make sure that
46:21.36 you're on the same page and then lastly
46:23.60 use prod Matrix to manage your
46:25.44 individual goals you are the most
46:27.92 important person in all of this um and
46:30.52 so make sure that you're on the same
46:32.44 page um and and make sure that you are
46:35.40 successful and if you're successful then
46:37.20 everything else will fall into
46:39.92 place what success with promatrix should
46:42.44 look like on a personal level you should
46:44.36 check promatrix at least weekly basis to
46:46.92 remind yourself of your goals for me I
46:49.16 have a project on my goals and I always
46:51.12 look at it just to remind myself um
46:53.32 you're using it at one central place to
46:55.16 track all your priorities and then at
46:57.44 the team level make sure that everyone
46:59.52 understands and our line on key task if
47:1.68 anyone ever has a question on what is
47:5.12 our priority they should be a able to
47:7.96 open up prod Matrix and look and if
47:10.40 you're doing that and if your team
47:11.72 members are doing that then you using
47:13.08 protom Matrix correctly and then lastly
47:15.80 if you have a lot of important emails
47:17.44 and you're finding that you're
47:18.52 struggling with email prioritization
47:20.76 then make sure that you use our Outlook
47:22.36 integration to prioritize your email and
47:24.36 tree AIT as needed